Step 1 of 5

Transaction Details

Define the nature and value of the transaction to be held in escrow.

Transaction Type *

Real Estate Purchase / Sale

Property acquisition, conveyance or title transfer

Mergers & Acquisitions

Business purchase, share transfer or asset deal

Commercial Contract

Milestone-based payments for goods or services

Other

Any transaction requiring escrow or paymaster services

Escrow Amount *

Currency *

Expected Closing Date *

Governing Jurisdiction *

Transaction Description *

AML Notice: Codecia is required by law to conduct due diligence on all parties. Transactions above $10,000 USD equivalent are subject to enhanced scrutiny under FinCEN / FATF standards. All information must be accurate and complete.

Step 2 of 5

Contract & Supporting Documents

Upload the executed contract governing this transaction. All uploads are encrypted at rest.

Primary Contract

Contract / Agreement *PDF, DOCX or TIFF — max 25 MB

Drop files here or click to browse

Signed purchase agreement, sale contract or MOU

Supporting Documents Optional

Addenda, Amendments & AttachmentsPDF, DOCX — max 25 MB each

Drop additional documents

Title reports, appraisals, term sheets, schedules

Internal Reference / Contract ID Optional

Your own reference number for this transaction, if any.

Step 3 of 5

Transaction Parties

Add all principals. At minimum one Buyer/Payor and one Seller/Payee are required.

Beneficial Ownership: For entities, you must identify any individual directly or indirectly owning or controlling 25% or more. Required under FinCEN's CDD Rule and equivalent international regulations.

Step 4 of 5

KYC & AML Documentation

Upload identity and compliance documents for each party. Files are encrypted and handled per applicable data protection laws.

Legal Requirement: Codecia is obligated under AML/CFT regulations to verify all parties before releasing funds. Incomplete documentation will delay closing.

Source of Funds

Source of Funds Declaration: You must provide a clear account of the origin of all funds deposited into escrow. The narrative should tell the complete story — how the funds were earned, accumulated or obtained. Supporting documents must corroborate this narrative.

Source of Funds *

Funds Narrative *

This narrative is reviewed by our compliance team. Be specific — vague descriptions cause delays.

Supporting Evidence *Bank statements, wire confirmations, loan letters — PDF or image

Upload fund source documents

Bank statements (last 3 months), loan letters, sale proceeds etc.

AML Certifications

PEP Declaration: No party is a Politically Exposed Person or an immediate family member / close associate of a PEP, unless disclosed in writing to Codecia prior to submission.

Provide supporting evidence — upload a signed self-certification form or write a declaration below.

Upload PEP self-certification

Signed self-certification form — PDF or image

Sanctions Screening: No party appears on any OFAC, UN, EU, or FATF sanctions list. I understand Codecia conducts independent screening.

Upload a sanctions screening certificate or write a signed declaration confirming the screening was conducted.

Upload sanctions screening evidence

Screening report, certificate or confirmation letter

Legitimate Funds: All funds deposited into escrow are derived from legitimate sources and are not proceeds of any criminal activity.

Provide corroborating evidence for the legitimacy of funds — complementary to the Source of Funds section above.

Upload fund legitimacy evidence

Audited accounts, tax returns, notarised declaration

Accuracy: All information and documents submitted are true, accurate and complete. I understand providing false information is a criminal offence.

Optionally attach a signed statutory declaration or write a formal accuracy statement.

Upload signed accuracy declaration

Statutory declaration, sworn affidavit or signed letter

Step 5 of 5

Review & Submit

Confirm all details before submitting your escrow application.

Transaction Summary

Transaction Type: —

Escrow Amount: —

Jurisdiction: —

Expected Closing: —

Parties

Documents Uploaded

Submission is final for review. A compliance officer will review within 1–3 business days. Do not transfer funds until you receive written authorisation from Codecia.

Terms & Escrow Agreement: I have read and agree to Codecia's Paymaster & Escrow Services Agreement, Privacy Policy and Fee Schedule. I authorise Codecia to act as paymaster / escrow agent.

Application Submitted

Your escrow application has been received. A compliance officer will review within 1–3 business days.

COD-2026-000000

Your Transaction ID — save this for all correspondence

How to access your dashboard

1

All parties and their directors / trustees will receive an email invite containing the Transaction ID.

2

Click "Access Dashboard", enter your Transaction ID and registered email address.

3

An OTP will be sent to your email. Enter it to securely access your personalised to-do list.

4

Each party can only action their own items. IP and location validation protect all parties.